Privacy notice
Last updated 22 October 2026.
What this covers
The details you give us on this website (the waitlist form and the contact form), and the details held about you when your employer uses NotedSnap to ask you to acknowledge a policy. The second case is explained further down.
Who is responsible
NotedSnap, a South African business, is the responsible party for the information in this notice under the Protection of Personal Information Act (POPIA). Our Information Officer can be reached through the contact page.
What we keep, why, and for how long
| What | Why | How long |
|---|---|---|
| Waitlist: your email address and country, and, only if you choose to give them, your industry, role, team size, a short note and whether you would take a call | To send you one email to confirm your address, then to invite you, to reply to you and to learn what businesses need | If you do not confirm within 7 days it is deleted. Once confirmed: until you are invited or ask us to delete it, and in any case 12 months, then it is deleted |
| Contact form: your name, email address and message | To answer you | Until we have answered, then deleted. We clear answered messages within 12 months |
| Standard technical logs kept by our servers when a page is requested | To keep the website secure and to find faults | Kept briefly, then deleted |
This website does not use advertising or tracking cookies and does not load scripts from other companies.
Who sees it
Only us, and the suppliers that run the website and our email for us. We do not sell your information and we do not use it to advertise to you. We email you about NotedSnap only because you asked us to, The confirmation email has a link that removes you at once, and we put the same link in every invitation we send.
If your employer uses NotedSnap
If your employer asked you to acknowledge a policy through NotedSnap, your employer is the responsible party for your information and decides why it is used. NotedSnap is its operator: we handle the information for your employer, under a written agreement, and only to provide the service.
| What we hold about you | Why | How long |
|---|---|---|
| Your name, email address, employee reference and group, as your employer entered them | To send you the notice and reminders | While your employer keeps you on its list. Deleted within 30 days of a verified request from your employer |
| When you acknowledge: the time, the name you typed, and the address and browser details of your device | As evidence that you acknowledged that version | For the period your employer chooses (12 to 120 months, 60 by default), then the readable details are deleted. Deleted sooner with you, within 30 days of a verified request from your employer |
| A note you send to your employer, and the contact detail you may add to it | To pass your note on | Blanked after 12 months at the latest, and deleted with you |
| Records that an email was sent to you | To run the service and show what was sent | 12 months, then deleted |
| The policy version and time of your acknowledgement, with scrambled fingerprints of your name and email address | So your employer can prove who acknowledged what, and so the record cannot be quietly changed | For the period your employer chooses. These hold no readable personal details, and once your details are deleted they cannot be linked back to you |
Your information is seen by your employer’s administrators, by us, and by the suppliers that run NotedSnap for us, such as our hosting and email providers. Our own staff cannot see staff names or email addresses in our administration area. We do not sell your information and we do not use it to advertise to you.
To see, correct or delete your information, ask your employer: they can do it inside NotedSnap and we act on their request within 30 days. If you cannot reach your employer, or you are not happy with the answer, tell us through the contact page. You can also complain to the Information Regulator of South Africa.
Your rights if you used the waitlist or contact form
You can ask to see, correct or delete your information, or object to how we use it, through the contact page. We will answer and act within 30 days. If you are not happy with our answer, you can complain to the Information Regulator of South Africa.