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Know who has read it.

Send a policy or safety notice to every member of staff. NotedSnap chases the ones who have not ticked it and keeps the record for your auditor.

From USD 19 a monthFree during early access. For employers with 20 to 250 people.

The problem, and the fix.

Without it

  • You email the policy or pin it up, and hope people read it.
  • Nobody can show who read which version, or when.
  • You chase the stragglers by hand, and the question comes when an auditor, insurer or client asks.

With NotedSnap

  • Every person gets their own link and ticks on their phone.
  • The register shows who ticked which version, and when.
  • Reminders go out without you, and the record is ready when someone asks.
  • A registerWho ticked which version, and when.
  • RemindersSent for you, each with a fresh link.
  • A records packA CSV with the log, to export when someone asks.
  • A yearly renewalA new link a month before a tick turns a year old.

Run a notice through 21 days.

Sent to 42 staff at 07:30. Each person has their own link.

Working at heightSAF-014, version 2. Due day 21.
0 of 3 reminders sent

4 of 42 ticked

Still to tick (38)

  • Anele ZuluWaiting
  • Johan BothaWaiting
  • Naledi KhumaloWaiting
  • Themba SitholeWaiting
  • and 34 more

Just ticked

  • Sipho Mokoena10:05
  • Lerato Dlamini12:48
  • Pieter Venter14:31

How a notice runs.

First, send the notice.

Notice
Working at height (SAF-014)
Version
2
Send to
All site staff, 42 people
Due
In 21 days
Send
From Acme Civils, 07:30Please read: Working at height (SAF-014)

Hi Thandi, there is a notice for you to read and tick by 11 November.

Open your noticeThis link is yours. Do not forward it.

Then, each person ticks. Try it.

Working at height

SAF-014, version 2

All staff working above two metres must:

1. Wear a harness, checked every shift.

2. Never work at height alone.

A demonstration. Nothing is sent or stored.

Your register

38 of 42 ticked

  • Thandi NkosiWaiting

Last, the record is kept.

WhoVersionWhenFingerprint of the fileFrom
Thandi Nkosi2Wed 21 Oct, 08:149f3a 71c2 ... c21e203.0.113.24
Pieter Venter2Wed 21 Oct, 08:319f3a 71c2 ... c21e203.0.113.57
Lerato Dlamini2Wed 21 Oct, 09:029f3a 71c2 ... c21e198.51.100.8
Anele Zulu1Tue 13 Oct, 14:404be0 8d17 ... 07a9198.51.100.31

Records pack, CSV. Each entry is tied to the one before it, so a gap shows.

Jobs off your desk.

Six things you would otherwise do by hand. See everything it does.

  • Staff need no account or app.A personal link opens on any phone. They read, type their name and tick. Nothing to install and no password to forget.
  • Reminders go out without you.By default on days 3, 7 and 14, each with a fresh link. On day 21 you are told who is still outstanding.
  • Every tick is tied to one version.A SHA-256 fingerprint of the exact file is stored with the tick, and a published version never changes.
  • Staff can ask you a question.A message from their link waits on your dashboard. Your reply shows on their page, and you get one summary email an hour at most.
  • Next year it comes round again.A month before a tick is a year old, a new link goes out.
  • Change a policy, keep the history.Mark a change as big and people who had not ticked the old version move to the new one. Earlier links stop working.

What it is, and what it is not.

What it is

An acknowledgement record for the safety officer, the HR manager or the owner who also does the HR. A personal link shows that someone opened it from their own mailbox and typed a name that matches your list.

What it is not

Not legal advice and not an advanced electronic signature. It cannot show who held the phone. Check with your auditor that the record is enough for them.

Who runs it

NotedSnap is built and run by one person in South Africa, for firms with 20 to 250 people. Ask a question and a person answers.

Ask a question

Questions we expect.

Can I start using it now?

Not yet. NotedSnap is being finished and tested. Join the waitlist and we invite people as places open. Early access is free.

Do my staff need an account or an app?

No. Each person gets a personal link by email and ticks in their browser.

What if some staff have no email address?

NotedSnap works by email only today. If most of your people have no email, join the waitlist and tell us about your site.

Is this a legally binding electronic signature?

No. It is an acknowledgement record. Whether it meets your auditor's, insurer's or client's needs is something to confirm with them.

Does NotedSnap write my policies?

No. You upload your own documents or type a short notice. There are starter templates, and none of it is legal advice.

What happens when I change a policy?

A new version is made. If you mark the change as big, people who had not ticked the old version move to the new one, with a fresh link by email, and their earlier links stop working.

Can a person be erased?

Yes, on request. Their name, email and typed name are deleted, and an anonymous reference keeps the log valid.

What does it cost?

One flat monthly fee for the business, set by how many staff you have, never per person. It is free during early access.

More questions

Find out who has not ticked.

We invite people as places open. Early access is free.